Billing Software for Clothing and Footwear Shops

Clothing and footwear shops. A clothing or footwear shop sells the same design in many sizes and colours, runs offers that change by the week, and depends on salesmen who should get credit for what they sell. This is the billing and stock system I built for a home furnishing retailer and have carried into shops that sell by size and colour more generally, including clothing and footwear.

What makes this trade different

• The same design has several sizes and colours, each selling at a different pace, and the shelf tag has to match the exact one a customer buys.
• An offer like Buy 1 Get 1 needs to apply correctly without someone working it out by hand at the counter.
• A customer wants to exchange a piece for another size or design, and the shop needs to know what that is worth.
• A salesman's sales should count towards their commission, but the till does not usually track who sold what.
• Stock counts drift between what is on the rail and what the book says, especially across sizes.

How it handles each one

• Billing by size and colour. Each size and colour is its own variant with its own code, MRP and purchase rate, so the counter scans the exact piece being sold.
• The counter itself. Scan or search, pick the size, take cash, UPI, card, bank or credit, split any way, and print. Buy 1 Get 1 offers apply on their own.
• Credit for who sold it. Pick who attended each item on the bill, so every salesman gets credit for what they sold, and a salesman performance report shows it at month end.
• Barcode tags with offers already on them. Price tags print with MRP, size, colour, any discount and Buy 1 Get 1 offer, in the label layout you already use.
• Exchanges. An exchange can take one item back against several going out, and the extra paid is not assumed to be cash.
• Loyalty points and a customer's history. Store credit, loyalty points and a customer's full history, including what they owe, sit on one screen.
• Low stock before a size runs out. Stock running low shows grouped by category, so a fast-moving size gets reordered before it is gone.

What it doesn't do

• It does not track a garment through alteration the way a tailoring order is tracked. The stitching job board is built for fitting and installation jobs, and works for in-house alterations, but it is not a size-exchange workflow of its own.
• Billing needs an internet connection. There is no offline billing today; a phone hotspot is enough to carry on.
• The billing counter is made for an iPad or a computer. Staff get a simple phone screen to look up stock, not to bill from.

Questions

Can it handle a design with many sizes and colours?

Yes. Each size and colour is its own variant with its own code, MRP and purchase rate, and several sizes can be added to a design at once.

Can a salesman's sales be tracked separately?

Yes. Who attended each item on a bill is picked at the counter, and a salesman performance report shows it later. Commission rates and payouts are tracked per staff member too.

How do exchanges work?

One item can be exchanged against several going out, with the price difference worked out and the extra payment not assumed to be cash.

Who sees the purchase rate and profit?

Only the owner, by default. Staff see the MRP and sell at the counter without ever seeing what you paid for an item or your margin.

Sizes and colours tracked as real stock, Buy 1 Get 1 offers that apply on their own, and credit for the salesman who made the sale. See how it works for a clothing or footwear shop, or leave your number and I will call you back. Retail POS, stock and GST billing.