GST Billing Software for Fabric and Textile Wholesalers

Fabric and textile wholesalers and traders. A fabric or textile wholesaler sells differently from a shop counter. The buyer is usually a retailer or tailor with a running account, the order is a quotation before it is a bill, and the stock is rolls and cut lengths, not single pieces. This is the same billing and stock system I built for a home furnishing retailer, written up for the wholesale and trading side of the fabric trade.

What makes this trade different

• A regular buyer needs their own prices and their own running balance, not a one-off retail bill.
• An order starts as a quotation with your terms, and only becomes a bill once it is accepted.
• Rolls and cut lengths need to be tracked by length, not by piece, and a wrong length billed throws off the whole roll.
• Supplier bills arrive as PDFs from the mill or agent, and typing every line in by hand is slow.
• A buyer wants to see their outstanding balance and past orders without a phone call to your accounts person.

How it handles each one

• Wholesale buyer logins. Wholesale buyers get their own login to see their own account. Retail and wholesale are separate bill types from the same counter, so the same stock serves both.
• Quotations on your terms. Build a quotation from the catalogue with your discount and terms, and send it. It is tracked as Draft, Sent, Accepted or Expired, and an accepted one turns into a bill.
• Stock by the roll and the cut length. Fabric is set up by the roll or by the cut length, so a bill cuts from the real stock figure instead of a rounded-off piece count.
• Supplier bills read from a PDF. A supplier's bill can be typed in, or read from their PDF. Either way it updates stock and that size's purchase rate, and you can tick several items at once to add them to the bill.
• A buyer's running balance. Every buyer's history, what they owe, and what they have paid sit on one screen, instead of a phone call to find out.
• GST and HSN reports for filing. A GST summary by rate, with CGST, SGST and IGST split out, ready to hand to your accountant, along with HSN-wise reports.

What it doesn't do

• Billing needs an internet connection. There is no offline billing today; a phone hotspot is enough to carry on.
• The purchase rate is owner-only by default. If several people in the business need to see it, that access has to be ticked for them deliberately.
• It bills and tracks stock. It is not an accounting ledger in its own right, though its GST and HSN reports are built for your accountant to work from.

Questions

Can a regular buyer see their own account?

Yes. Wholesale buyers get their own login to see their orders and balance, separate from a retail customer's record.

Can my old data come in?

Yes. Your item list, buyers and opening stock are loaded for you during setup from whatever export your current system gives, and I check the totals with you before you start billing.

Does it read a supplier's PDF bill?

Yes. A purchase bill can be read from the supplier's PDF instead of typed in line by line, and you can also create a new product straight from the bill.

Can it print the GST reports my accountant needs?

Yes. GST summary and HSN-wise reports are built for filing, and every report downloads to open in Excel.

Wholesale buyer accounts, quotations that turn into bills, and purchase bills read straight from a supplier's PDF. See how it works for a fabric or textile trading business, or leave your number and I will call you back. Retail POS, stock and GST billing.